Academic Policies
Grading Policy
C.C.B. School of Atlanta uses a standard grading system to mark the academic progress of all its students. The following grading scale is used by all courses of all levels:
90-100 (A) - Outstanding / Excellent 80-89 (B) - Good 70-79 (C) - Satisfactory / Pass Below 69 (F) - Fail / Repeat
There are many factors that determine the final grade of a student. Although it is up to each individual teacher how they will give out grades and what aspects of the student's academics will be considered in the grade, generally speaking, grades will be based on class participation, homework, exams, classwork, projects, and other assignments that the teacher sees as fit.
Please note that a final grade of at least 70 is required to pass the current IEP course level and advance to the next level.
Enrollment and Registration
Enrollment is not limited to the beginning of a course section. Students may enroll at C.C.B. School of Atlanta at any time, including in the middle of a session. However, there must be space available in the specific class in order for the student to begin attending classes. A student who begins mid session will be integrated into the class at the normal pace. They may request additional assistance if needed from teachers and staff. Additional mid-enrollment policies apply and they may be found in our handbooks.
If necessary and available, the school may assign a tutor to the student to fit their needs.
All students who re-enroll for the following sessions are automatically assumed to continue the designated course path based on their currently enrolled class. Students must submit a Course Change / Request form on time in order for their requests to be considered and appropriate action be taken.
Concerning changes or requests for the next session, all of the following are due on the Friday of the seventh week of a current session:
Course Change/Request Forms must be filled out and requests made in writing for changes to courses and/or class times (for example, morning to evening);
Vacation Request Forms must be filled out and requests made in writing, detailing the planned time away and the number of classes projected to be missed;
Application for any Test Preparation Program.
Code of Conduct Statement
C.C.B. School of Atlanta strongly promotes and enforces a safe environment which fosters the academic goals of the students and the school. As such, any student whose actions are deemed inappropriate or whose actions negatively impact the academics of other students will be subject to disciplinary action, including expulsion from the school. In serious cases where a student violates state or federal laws, that student may be reported to the police. Although it is not possible to list every possible violation or situation that goes against C.C.B.'s Code of Conduct, the following are specified actions which will not be tolerated:
Possession or illegal distribution of drugs, alcohol, and/or tobacco products;
Theft, misuse, or destruction of any property or equipment belonging to any C.C.B. student, faculty, administrator, or guest;
Abuse, intimidation, threats, or assault on any student, faculty, or guest at C.C.B., both physical, verbal, or written in nature;
Possession of weapons, dangerous instruments, and/or explosive devices, as well as wielding or threatening to use such objects against anyone or anything within the school;
Clothing and/or accessories that promote drugs, sex, alcohol, violence, profanity, gangs, prejudice, racism, or anything deemed offensive or inappropriate, as well as clothing that may be considered too revealing, including exposed undergarments and midriffs;
Any action deemed as disruptive to the class, the learning of other students, or the daily functions of C.C.B.;
Clear disregard or disrespect of directions or commands given by any faculty member to the student; clear disrespect for other students;
A student will generally be given a minimum of one written warning for any violation of the Code of Conduct, except in the most severe cases. The first violation will usually be followed by a teacher warning in the classroom, either verbally or in writing. Continued violations will be followed by an administrative written warning. If the problem continues to exist and the student repeatedly violates the C.C.B. Code of Conduct, they may be expelled from the school.
Please note: Expulsion does not release a student from any financial obligations to the school.
Classroom Policies
All activities and actions in the classroom should promote the academic learning of all the students. As such, certain policies are set forth in order to foster the academic environment of C.C.B. School of Atlanta:
Cell phones and other electronic devices which may cause a disturbance to other students or the teacher's lessons may not be permitted in the classroom;
Students who try to use only English during class time; students are encouraged to continue using English outside of the classroom during break time and such;
Teachers are not required to wait beyond thirty (30) minutes from the scheduled start time of classes for a student to show up; please ensure you are on time;
Tuition and Other Financial Policies
The following policies outline the rules and regulations regarding finances at C.C.B. School of Atlanta:
Full payment for the session must be paid by the student before they are considered officially enrolled at C.C.B. School of Atlanta; course tuition does not cover the cost of books;
Under special circumstances when a student takes a placement exam or begins attending classes prior to paying their tuition in full, the student is responsible for paying in full by the agreed upon deadline;
Students who begin classes after the first week of the session will receive prorated tuition credit. These credits are based on rounding up to full weeks and can only be applied to the next session. Please note this policy does not apply to continuing F1 students;
Credit for tuition will not be given for absences except in cases of extreme and extended illness that forces the student to be absent for more than half the course. Generally, these cases will give the student an option to repeat the course (one session) within the year at no cost. A official doctor's note must be given to the administration detailing the illness;
Students who plan to continue their enrollment at C.C.B. and attend classes during the next sessions must submit their tuition payment and all other fees by the Friday of the seventh (7th) week of the session they are currently enrolled in. All payments received after this date will be subject to a $50 late fee;
Students who are newly enrolled at C.C.B. and have not yet begun taking classes may delay the start date. The student must submit a written request at least two (2) weeks prior to the start of the session detailing their reason and expected start date;
A $25 fee will be applied for every returned check or other forms of payment that are refused. Students will have one week to resolve these financial matters before they will be suspended from attending classes until a resolution is reached;
Students are legally responsible for all costs associated with collection, including fees to the collection agency as well as attorney fees;
Refund Policies
The following policies outline the rules and regulations regarding refunds at C.C.B. School of Atlanta:
· New
students who do not attend class after registration or withdraws before the
start of a session will be given a full refund within fifteen (15) calendar
days of given notice by the student to the school (not including all non-refundable
fees); this policy does not apply to I-20 students*.
·
Refunds
will be calculated prorated on a weekly basis from the last date of attendance.
Weeks will be considered complete if the student has attended even one day of
classes for that week. The last date of attendance will coincide with the end
date of the week that the student submits the written Request for Withdrawal
form.
·
Students
that are terminated due to the student’s failure of adherence to school, local,
state, or federal policies/laws will not be issued a refund.
·
If
an applicant is rejected by the school or government for enrollment, a full
refund (not including all non-refundable fees) will be made to the student.
·
If
C.C.B. cancels a session or course of study, we will give a full refund to the
student.
·
Students
in their first session at C.C.B. who withdraw at any time during the first four
weeks of a session and/or before the start of the fifth week will be refunded
50% of their tuition for that session.
· Students in their first session at C.C.B., who withdraw after the start of the fifth week, will not be issued a refund.
· All extra fees are nonrefundable, including application fees and late fees.
· No financial credit will be available to cover absences in most cases; the only exception to this rule applies to extended illnesses that cause the student to miss more than half of the scheduled session. In such cases, the session may be repeated at no charge or tutoring sessions may be scheduled (based on availability) to compensate for the missed time. A doctor's note is required which details the illness. All matters concerning absences due to extended illness must be resolved within a year.
· For I-20 Students: all the above policies will apply (excluding the asterisked) with an additional policy which states; an international student who enters the U.S. with an I-20 issued by C.C.B. but never attends classes or cancels/withdraws subsequently will be issued a refund minus the tuition of the first four weeks of classes and the non-refundable fees.
·
Students
not in their first session at C.C.B. who withdraw will be issued a refund based
on the following schedule:
o
Before
the start of a session: 100% refund
o
First
week: 50% refund
o
Second
week: 35% refund
o
Third
week: 20% refund
o After the third week: No refund
General Policies
The following policies outline the general rules and regulations at C.C.B. School of Atlanta:
Counseling services are available for students to address any needs they have, including issues regarding their studies, classmates, teachers, or any other aspects of their academics;
All address, telephone number, fax number, and e-mail address changes must be reported by the student to C.C.B.; it is their responsibility to notify the school;
Please allow up to five (5) business days to process any documentation requests after submission to the administration, including I-20s and all supporting documents;
C.C.B. School of Atlanta is not liable for any injuries or damages to property resulting from any student's reckless actions. Students will be financially responsible for all associated costs to damages they cause to school property;
All students are responsible for being aware of class schedules and school events, which will be available at the front desk as well as posted around the school campus;
Transportation arrangements can be made based on availability if necessary;
Please contact C.C.B. School of Atlanta as soon as possible for absences regarding any emergency situations. In cases classes are cancelled due to severe weather conditions such as snow, a message will be left on the answering machine. Please call the school to check if classes are cancelled. .
Please note before any legal action is taken regarding financial disputes, all parties must agree to seek reconciliation by the Justice Center of Atlanta; estimated costs are around $250 to $300;
All students are expected to follow all policies set forth by C.C.B. School of Atlanta as stated above. Furthermore, any policies may be subject to change or new policies may be added. New policies will be updated here accordingly. Prices may also change. All changes will go into effect the following session.
Policies for International Students (F1 Visa)
The following policies outline the rules and regulations regarding International students (those who apply as a F1 student) at C.C.B. School of Atlanta:
All F1 students must attend at least 75% of their classes per session and maintain a grade of 70% (passing) in all their classes;
All F1 students must notify C.C.B. of any and all address changes as soon as possible. The USCIS requires all address changes to be notified within ten (10) days;
All students who have been approved for a Change of Status must begin attending classes within two (2) weeks or when a new session begins, whichever comes first;
All students who are applying to reinstate their F1 status must begin attending classes no later than that start date listed on their I-20. For school policy purposes, all general policies and F1 student policies apply to these students as well;
Students who fail to receive approval for a student visa or for a change to F1 status can receive a refund according to the refund policy. In order to apply for the refund, a proof of rejection must be submitted within 60 days. The refund can be given for any situation where initial entry, change of status, or reinstatement processes are not completed, whether it be due to the decision of the student or the US;
For refund purposes, applications for reapplying students who have already been denied a visa or a change of status are considered new and a new application fee may be required;
Vacation Policies: All F1 students are eligible for a vacation after ten straight months of continuous study (one academic year). Vacations must be requested in writing by Friday of the seventh week of a session and must be for the following session.
Please note: Vacation requests will only be fulfilled for students who plan to return to C.C.B. after the vacation. Students who are transferring out or no longer planning to attend C.C.B. School of Atlanta after the vacation are not eligible. All students who take vacation time must return to the session and pay their tuition in full for that session prior to leaving for the vacation.
For students who receive approval for vacation time, they must pay tuition for the next session. This fee will be a credit on the student balance which can be applied to their future session tuition. This fee is required to be paid within three (3) weeks of the approval; failure to do so in time will result in a $50 late fee.
All transfer requests from F1 students must be submitted by the Friday of the seventh week of a session. The Transfer-Out Request form is available at the front office. In addition to filing the request, students must also present a proof of acceptance to another school by the last day of that same session. Students who fail to do so and do not register for the following session at C.C.B. will still be financially obligated to pay for the full tuition of the next session. More information is available on the Transfer-Out Request form.
C.C.B. School of Atlanta recognizes instances when a student may need to file a formal complaint. In these cases, the student must follow the complaint procedure listed below. A formal complaint is recognized as one that is submitted in writing to the Director of the school requesting the Director to address the issue. If it is a formal complaint regarding the Director, the student must submit a written complaint to the other Directors, Vice President or President. Once the administrator receives the formal complaint request they will meet with the student to get an accurate account of the complaint in writing. The meeting will be conducted in order to come to an agreement with the student on a fair and reasonable resolution for the complaint. If an agreement cannot be reached in the first initial meeting, follow up meetings with higher administrators will be scheduled and a meeting with the President will always be the final meeting.
